SalesFision Platform application
Everyone’s hours, leave and availability on one record.
HR holds the employment: hours per week, working days, leave entitlement and the manager who decides. From that record it works out what a day is expected to hold, checks a week day by day before it can be submitted, and hands the same hours to Project Management and Finance. Nobody types a week twice.
Configure HR Do the Business Scan
- One timesheet, read by HR, Project Management and Finance
- Every week is checked per day before it can be submitted
- Knowledge is included for everyone who works in it
The hours are recorded twice and still nobody trusts the total.
A project sheet here, a timesheet there, leave agreed in a chat. Every version is a little different, so the month closes on a reconstruction instead of a record — and the people who did the work spend an afternoon proving what they already did.
- The same hours are typed into a project sheet and again into a timesheet, and the two do not match.
- A week turns out to be incomplete when the invoice is already being prepared.
- Leave is agreed in a conversation, and the balance is whatever the last email said.
- Everyone who opens the calendar can see why a colleague is away.
What changes when the hours have one home.
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One set of hours, three questions answered
HR records them, Project Management reads them on the work item, Finance reviews the week. One administration, no export in between, and no colleague entering the same afternoon twice.
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A month that closes on a record
Each week is checked day by day before it can be submitted, and Finance approves it or returns it with a reason. The dashboard keeps showing what still needs attention: a week that did not close, a contract ending within thirty days, a request open for more than a week.
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Availability for everyone, the reason for the few
Colleagues see who is working, who is on leave and who is away, which is all you need to plan a week. That someone is ill, and since when, stays with that person, their manager and HR.
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One internal channel the team keeps using
Announcements, wins, events and the everyday in channels, on the screen people already open in the morning — so what was said in March is still findable in September.
What your team can do with HR.
The timesheet
- Record a month of whole weeks in one screen, with a bar per week and a tile per day
- Let expected hours follow from the employment — hours per week, working days, public holidays, approved leave — instead of from a field somebody fills in
- Book every entry on a real project, and on the task it belongs to when there is one; internal work included
- Fill a whole week in one action, copy a day or copy last week, and never overwrite a day that already holds hours
Submitting and review
- Submit a week and hear per day what is still unaccounted for, instead of a generic error
- Keep a submitted week read-only, and let HR reopen it only on the record
- Let Finance approve a week or return it with a reason the employee can read, without rates or costs
- Get a reminder on your own last working day, and give managers a Monday note about the weeks that did not close
Leave and absence
- Ask for leave in six kinds, with the days counted from the personal schedule and the holiday calendar
- Guard the balance per type and per year, and route the decision to the manager on the record, with HR as the fallback
- Report illness the way your organisation decided — by a manager or HR, or by the colleague themselves — with the server holding that line
- Show colleagues that someone is away, and the illness behind it only to that person, their manager and HR
The team and the intranet
- Read the day off the calendar: who is working, who is on leave and who is away
- Keep the employment on the record — hours per week, working days, start and end dates, and the manager who decides
- Post in channels for announcements, wins, events and the everyday, with replies and one reaction per person per post
- Filter the feed by channel, so an announcement is still findable a month after it was made
A month of hours, from open to approved.
The same rhythm every month, so the record is finished before anyone needs it.
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The month opens
The employment sets the rhythm: hours per week, working days, the holiday calendar and any approved leave. HR works out what each day is expected to hold, so nobody fills in a target. A leave day or a public holiday expects nothing rather than inventing hours.
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The hours go in
Per day, on a client, a project and the task when there is one. Record it on your timesheet or on the story in Project Management — it is the same entry either way, and the selector only offers projects you actually work on.
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The week gets filled in
Fill a whole week in one action, copy yesterday, or copy last week. Days that already hold hours are never overwritten. A task you finished comes back as a suggested description and link — never as hours, because those are yours to state.
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The week is submitted
The server checks every day and refuses an incomplete week with what is missing, day by day. After that the week is read-only. A reminder reaches you on your last working day, and on Monday the responsible manager hears which weeks did not close.
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Finance reviews and the month closes
Finance approves the week or returns it with a reason the employee can read, without rates or costs attached. An approved week is locked: HR cannot quietly reopen it, so what gets invoiced stays what was recorded.
What a week looks like in HR.
One week in September: who is available, what Sanne recorded, and where the leave balances stand.
Team calendar
- Working
- On leave — approved and counted
- Away — no reason shown to colleagues
- Not a working day
My hours
| Day | Booked on | Recorded | Expected | Check |
|---|---|---|---|---|
| Mon 14 | Studio Noord · Webshop | 8.00 | 8.00 | Complete |
| Tue 15 | Studio Noord · Webshop | 7.75 | 8.00 | 0.25 unaccounted |
| Wed 16 | Praktijk Bloem · Maintenance | 7.00 | 8.00 | 1.00 unaccounted |
| Thu 17 | Studio Noord · Webshop | 8.00 | 8.00 | Complete |
| Fri 18 | Outside her working days | — | 0.00 | Nothing expected |
| Week 38 | Total | 30.75 | 32.00 | Not submittable yet |
Leave and balance
| Colleague | Type | Period | Days | Status |
|---|---|---|---|---|
| Ravi | Holiday | 14 to 18 September | 5.00 | Approved |
| Sanne | Study leave | 6 October | 1.00 | Pending |
| Ilse | Special leave | 2 October | 1.00 | Approved |
| Bram | Holiday | 14 to 24 December | 9.00 | Turned down |
Example data. Your own colleagues, hours and agreements appear here once the application is set up.
Recorded once in HR, read where it matters.
HR does not plan the work and does not invoice it. It holds what the rest of the week depends on: who is employed, who is available today, and how the hours were spent.
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HR and Project Management
Time booked on a story writes straight into the HR timesheet — same entry, same rules, no second administration. The hours shown on a work item are a mirror of those entries. A task you finished yesterday comes back on your timesheet as a suggested description and link, never as hours: those you state yourself.
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HR to Finance
A submitted week goes to Finance for review. Finance approves it or returns it with a reason, which the employee reads without any rates or costs attached. An approved week is locked, and HR cannot quietly reopen it.
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CRM to HR
The client shown next to a project comes from the customer record, through the project itself. The hours line never stores a client name of its own, so a renamed relationship does not leave old entries behind.
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HR to Service Management
Before you commit to a response time, the team calendar says who is actually there this week. Availability first, promise second.
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HR and Knowledge
Six HR guides ship with the application — the overview, asking for leave, calling in ill, recording hours, administration and what managers do — and your own rules go next to them. Included for every Platform user.
Help with the work, not decisions in your place.
HR runs on rules: what a day is expected to hold is calculated from the employment, and the suggestions on your timesheet come from tasks you genuinely finished in Project Management. On top of that, AI helps read, sort and prepare; a person decides.
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Summarising
A month of intranet posts brought back to a few lines, for a colleague coming back from leave.
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Suggesting
A first draft of an announcement in your own tone, for a person to check before it goes out.
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Classifying
Questions from the team sorted by subject, so the same one is answered once and then found.
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Spotting patterns
A week where more of the team is away than the schedule can absorb, flagged while there is still time to plan.
These AI features are part of SalesFision Platform + AI: one subscription for your whole business.
Price and licence
- HR €29 per month 5 employees. No payroll.
- Extra HR employee €3 per month per employee
Also in a bundle:
- SalesFision Platform Business €149 per month Everything in Operations plus Marketing, Social Media and HR · 3 users and 5 HR employees
All prices excluding VAT. You pay for applications and bundles monthly, or yearly in advance with a 10% discount. No platform surcharge; standard onboarding and regular support are included.
What the licence covers, and what we agree with you separately:
Included
- The application, with the included users or capacity
- SalesFision Knowledge is included free with selected paid apps and bundles.
- Standard onboarding
- Regular support, maintenance and bug fixes
Separate proposal
- Additional consulting and training
- Complex integrations and custom work
- Migration of existing data
- Customer Portal (a product of its own)
Calculate your package See all pricing
Additional consulting, training, complex integrations and custom work are agreed with you up front, so you always know what you are buying.
What people ask before they start.
Do hours in HR count towards a project?
Yes. Every entry belongs to a real project, internal work included — there is no “internal, no project” option. You add the task it belongs to when there is one, and the client shown next to the project comes from the customer record instead of being typed on the line.
Do people record their hours twice, once here and once in Project Management?
No. There is one hour administration and it lives in HR. Booking time on a story in Project Management writes that same entry; the hours you see on a work item are a mirror of it, recalculated whenever entries change. Finance reads the entries themselves, not the mirror.
Who can see that a colleague is ill?
Colleagues see availability: who is working, who is on leave and who is away. That someone is ill, and since when, is visible to that person, to their direct manager and to HR administration. One rule decides it for every screen — dashboard, team page and calendar all read the same one — so no screen can show more by accident.
What happens when a week is not complete?
Submitting is refused, and the days are named: Tuesday still 0.25 hours unaccounted for, Wednesday still 1.00. Expected hours come from the employment — hours per week spread over the working days, minus public holidays, approved leave and days outside the contract — so a leave day expects nothing rather than inventing hours. Recording more than expected is allowed.
Who approves leave, and what if someone has no manager?
The manager on the employee’s record decides, and having direct reports is what makes someone a manager here — not an extra checkbox. Without a manager, HR decides as the fallback. If there is no approver at all, the request fails loudly instead of sitting unanswered, so somebody fixes it.
Can we keep contracts, documents and expense claims in HR?
HR holds the employment itself — hours per week, working days, start and end dates, the manager and the leave entitlement — and deliberately not salary, bank details or a medical file. HR does not do payroll.
What does HR cost?
A fixed amount per month, with the number of employees listed with it. If you have more employees, you pay per extra employee. You will find all amounts above under Price and licence and on the pricing page. Knowledge is included.
Can I pay per month?
Yes. Regular software licences are paid monthly, or yearly in advance with a 10% discount.
Start with HR
Choose HR for your team and see what it costs. Not sure where to start? The Business Scan gives you a recommendation.
Configure HR Do the Business Scan
Questions about your own leave rules, a working week that is not five days, or moving an existing hour administration across? Plan a meeting and we will scope it.
